Ongoing Record Keeping/Pay Applications

As the project moves forward, a contractor should make sure that they keep all records to document the delay or acceleration. The more specific the information the better it will be to show that the delay event occurred, was not foreseeable, was not because of the contractor’s negligence and that it affected the critical path. In addition to what is discussed above, helpful information that will be needed to document the delay is as follows:

• Original Estimates/Take-Off
• Cost records (payroll, materials, subcontractors, suppliers)
• Updated budgets or costs to complete
• Reports on labor productivity
• Applications for Payment
• Architect inspection reports
• Contractors daily project diary
• Any correspondence concerning the delay
• Photographs or videotape
• Records of Meetings